This page outlines the general Booking, Payment, Cancellation, Refund, Advertisement,
and Participation Policies applicable to all exhibitions, expos, sponsorships,
and related events organized by Business Expo Organization Pvt. Ltd.
Participation in any event implies full acceptance of all policies,
manuals, rate cards, and clauses issued by the Organizer, including any future revisions.
Important:
Detailed Exhibitor Manuals, Advertisement Rate Cards, Sponsorship Documents, and Event-Specific
Guidelines shared via official communication shall form an integral and binding part
of these policies and shall prevail in case of any interpretation.
1. Booking & Reservation Policy
- All bookings are subject to availability and written confirmation by the Organizer.
- Booking priority is strictly based on payment realization, not verbal commitment.
- Minimum payment is mandatory to confirm booking; no space is blocked without payment.
- Stall number / location is locked only after reaching the prescribed payment milestone.
- Organizer reserves the right to modify layout or stall positioning if required.
2. Payment Policy
- Payments must be made strictly as per the payment schedule communicated.
- Accepted payment modes include NEFT, RTGS, Cheque, Demand Draft, and approved methods.
- Post-dated cheques beyond due dates and unauthorized modes may not be accepted.
- Overdue payments may be accepted only via bank transfer.
- Failure to adhere to payment timelines may lead to auto-cancellation.
3. Advertisement & Promotion Policy
- Advertisement planning starts immediately after booking confirmation.
- Creative development, campaign execution, and backend processing begin automatically.
- Advertisement placement is subject to availability and booking sequence.
- Organizer reserves the right to approve, modify, resize, or schedule advertisements.
- Detailed advertisement rate cards and benefits are shared separately.
4. Cancellation Policy
Exhibitions involve high upfront costs. Once booking is confirmed, multiple irreversible
processes commence immediately.
- Cancellation requests must be submitted in writing only.
- Cancellation attracts advertisement expenses plus cancellation charges.
- Cancellation charges increase as the event date approaches.
- No cancellation may be permitted close to the event dates.
- Event-specific cancellation slabs are communicated separately and are binding.
5. Refund Policy
- Refunds, if applicable, are processed only after the event completion.
- Actual expenses and applicable cancellation charges will be deducted.
- Refunds are issued via bank transfer only.
- No cash refunds under any circumstances.
- Processing timelines may vary based on event and accounting closure.
6. Force Majeure / Event Changes
- Organizer may reschedule, postpone, or cancel the event due to reasons beyond control.
- This includes government orders, natural calamities, law & order issues or emergencies.
- In case of rescheduling, bookings may be carried forward.
- If event is cancelled, refunds (if any) shall be processed after expense deduction.
7. General Terms & Liability
- Subletting or sharing of stalls is strictly prohibited.
- Organizer is not responsible for loss, theft, or damage of exhibitor property.
- Exhibitors must comply with venue rules, safety norms and statutory requirements.
- Organizer’s liability, if any, shall be limited to the amount received.
8. Governing Law & Jurisdiction
All matters shall be governed by the laws of India.
Any dispute shall be subject to marketing office address Behror (Distt. Kotputli–Behror, Rajasthan)
Jurisdiction only.
Final Declaration:
By booking any exhibition space, advertisement, sponsorship, or participating in any event,
the participant confirms that all policies, manuals, and clauses have been read,
understood, and accepted without exception.